Home
Good morning, Sabine.
Needs your call
DKV fill-up at 21:14 with no fuel-level rise · evidence assembledMZR-806 · booking ended 19:40 · INVERS level flat all evening
review the case
Your call
Seven cars at four workshops won't be ready as booked inWorkshop monitoring · today's run · the other 19 settled under your rules
work the batch
Your call
112 inspection appointments planned · batch waiting for approvalBulk inspection booking · every slot avoids a customer booking
book the batch
Your call
While you were away
41 DKV transactions matched to bookings and fuel levelsFuel cards · 40 clean, one held for your review
6:12 AM
Auto
31 completed checks written to EBuS and filed to SharePointChecklists · one PDF per vehicle, nothing re-typed
3:58 AM
Auto
Mileage checked against every leasing lineMileage watch · 15 outside the band · a station swap is proposed for VDU-882
3:10 AM
Auto
This morning's EBuS queue · 112 tasks triaged
87 routine or already-resolved tasks closed at the sourceduplicates, auto-clearing alerts, tasks a booking already settled · each with a one-line reason
Handled
14 genuine cases raised with the evidence attachedbooking, vehicle record and history on each ticket · owner and next step set
Handled
8 field tasks routed to Task allocationcleaning, a field check, a missing fuel card · grouped into today's rounds
Handled
3 kept for a person, on this screenthe DKV anomaly, seven workshop cars, the inspection batch · nothing else needs you
Handled
Workshop Chase
Every car out for repair or inspection, watched against the date the workshop quoted. Asks you first
How it runs
Tracks every car out at a workshop against the return date it quoted.
Anything past its quoted return gets grouped into one chase; your click sends every email at once, each one logged as its own receipt.
Never chases a workshop still inside its quoted window; only the overdue ones get a nudge.
Out at workshops · 8 cars
Golf GTI HRT-902Reifen Westhafen · quoted back today
on time
Model 3 JZK-118EV Service Hauptbahnhof · quoted back tomorrow
on time
e-Golf FLR-330Autohaus Bockenheim · quoted back Friday
on time
Mini LQY-205Autohaus Sachsenhausen · quoted back Friday
on time
Polestar 2 DXW-847Reifen Westhafen · quoted back Monday
on time
Opel Corsa QNB-517Autohaus Sachsenhausen · quoted back Friday · 2 days over
overdue
Corolla YBC-441Autohaus Bockenheim · quoted back Thursday · 3 days over
overdue
Kona MRB-668EV Service Hauptbahnhof · quoted back Saturday · 1 day over
overdue
SKYour call, Sabine
Good morning, Sabine.
How can I help with your fleet?
Workflows
What Lanterne runs for you. Each one carries its own playbook, and you set how far it goes: advise, ask first, or run on its own.
Logbook
Every run and every decision, with its receipt. Click a row to see exactly what was read and what was done.
Analytics
What Lanterne is carrying for you. June, month to date.
41 hof desk time savedMay was 29 h
127cases handled84 finished without you touching them
66%handled end to endup from 48% in May
€312refunded, all inside the capcap €50 per case · 0 breaches
Cases by weekran on its ownwith your call
WorkflowRunsEnd to endMedian handle
Bulk inspection booking11273%18 min
Task allocation4681%5 min
Workshop monitoring2673%4 min
Fuel card checks2496%40 s
Mileage watch1593%60 s
Checklists1267%5 min
End to end means no operator touch. Handle time runs from a case opening to its close, receipts included.
Integrations
Lanterne plugs into what you already run. Reads flow continuously; writes go through the same gates as everything else.
M
EBuS (Cantamen)Bookings & fleet
Connected
Bookings, vehicles, damage files and incoming tasks, read continuously over the CarMa API. Writes only ever go through your approval gates.
IN
INVERSTelematics
Connected
Lock state, ignition, fuel level and location. It's how a return gets verified, and how a refuelling claim gets checked against the tank.
SP
SharePoint & spreadsheetsFleet master & documents
Connected
The fleet sheet, the in-fleeting and out-fleeting lists, the filed check PDFs. Lanterne reads and updates the files you already keep, and never overwrites.
@
EmailShared mailbox
Connected
Workshop replies, forwarded EBuS tasks and customer mail land here and become runs on their own — each send and reply kept as a receipt.
WA
WhatsAppDriver channel
Connected
Field workers just text. A blocked task opens a case with the vehicle and task-ID attached before they finish typing.
DKV
DKVFuel cards
Connected
Every card transaction, matched to the booking window and the INVERS fuel-level change behind it. The ones that don't line up surface as cases.
Legacy portalsNo API needed
Browser-driven
Nothing to migrate and no API to build. Lanterne works the same screens your team does. The workshop portals and the licensing portal already run this way, and every click lands in the Logbook.
Bulk inspection booking
Asks you first
How it runs
Reads the due list straight from EBuS and drafts one request per workshop — date windows, plate, job and mileage for every car, registration document attached; nothing gets retyped.
Parses replies even when they're free text ("bring five or six cars Thursday") and stages the bookings around existing customer bookings. One click books the lot, writes the appointments back to EBuS and drafts each workshop’s confirmation email — the collective mail that used to be copied together by hand, booking by booking.
Never books over a customer booking; clashes come back to you with options, not surprises.
Recent runs
112 inspection appointments prepared · batch waiting for approvalevery slot avoids customer bookings · confirmation email per workshop drafted
book the batch
Your call
22 inspection bookings created across 9 workshopsMay cycle · replies parsed, EBuS updated
Monday
You approved
Certificate filed for XKR-402 · next due May 2028EBuS updated, reminder set
Yesterday
Done · auto
Mileage watch
Runs on its own
How it runs
Reads the odometer from INVERS and the contracted allowance from the Fleet Ledger, then projects each car to the end of its term. A mileage index of 100% means the car lands exactly on its allowance.
When a car drifts outside the 80–120% band it is flagged with the projected overrun and what that costs at the contract rate. Cars running under plan are flagged the same way, so an allowance you already paid for is visible rather than quietly unused.
Never changes a contract and never acts on a single odometer reading. What to do about a car outside the band is your call; two sources that disagree go to the Fleet Ledger exceptions queue for a person to settle.
Latest run
1,024 cars projected against 880 leasing lines · 15 outside the bandVDU-882 running at 164% of its line · about 15,100 km over by contract end, €0.09 per excess kilometre
3:10 AM
Auto
Recent runs
15 cars outside the 80–120% band, reported with the projected cost11 over plan and 4 under · the four under-runners carry allowance nobody is using
last week
Closed
Two sources disagreed on an odometer · 283 km apartEBuS import against the live INVERS reading · both kept on file, sent to exceptions
2 weeks ago
Settled by you
Same class · no bookings affected
View the rules
VDU-882 runs at 164% of plan. A station swap with TCP-514 would bring both back toward 100%.
The ID.3 sits at Hauptbahnhof Südseite, one of the busiest stations in the network, and has driven 24,540 km in 12 months against a 15,000 km line. TCP-514, the same class, sits at Offenbach Marktplatz at 84% of its plan. Swapping stations points the demand at the under-plan car. Existing bookings stay untouched; the swap applies from Friday.
Index recomputed overnight · 03:10
Same vehicle class
No customer bookings affected
3 candidates checked
What changes on approval
VDU-882 · Hauptbahnhof Südseite→ Offenbach Marktplatz, from Friday
TCP-514 · Offenbach Marktplatz→ Hauptbahnhof Südseite, from Friday
For customersno change
SKYour call, Sabine
Workflow details· step 3 of 4 in the watch
-
15 vehicles sit outside the 80–120% band. One is far enough out to be worth a proposal.Receipt · input data
- VDU-882
- 164% · 24,540 km in 12 months · line 15,000 km
- TCP-514
- 84% · same class · Offenbach Marktplatz
- Band
- 80–120% of plan
-
TCP-514: same class, 84%, free from Friday · suggested.KDS-112: a different class · JQL-140: an interior check is still open.
-
No car moves until you approve. The excess-mileage clock on VDU-882 keeps running at €0.09 per kilometre over.
-
On approval, two relocation tasks join the field team's round, and the watch keeps recomputing every night.
How Lanterne got here
Run finished 14:02
View the rules
Seven vehicles at four workshops need your decision. The other 19 were handled automatically.
17Confirmed ready as bookednothing to do
2Late, but back in timelogged, nothing to do
7Need your decisionacross 4 workshops
Needs your decision· 7 vehicles at 4 workshops
Auto Grässlin & Co · Frankfurt
Booked into the workshop until 18:00. The workshop now says 19:15. The next customer booking on this car starts at 19:00, so it is 15 minutes short.
PLW-118
Recommended: call the workshop and confirm 19:15 will hold. The 19:00 booking is 15 minutes short and is yours to decide; Lanterne has not touched it.
Werkstatt Fennel · Wiesbaden
The workshop replied but gave no completion date: the part is still on order. The car has bookings from Sunday 10:30 onwards.
TRC-206
Recommended: call for a date. Until there is one, Lanterne keeps the car out of the ready list and raises each booking as it comes up.
Autohaus Nordwest · Bad Homburg
One reply covered all three vehicles: none of them will be ready before Wednesday. Two carry customer bookings inside that window.
GLN-411PLW-244CRF-901
Recommended: call the workshop and pin Wednesday down for all three. The two customer bookings inside that window are flagged and left as they are.
Service-Center Eller · Offenbach
No reply to the 10:00 request or the 11:30 reminder. Both cars are booked to customers tomorrow morning.
DGN-330DGN-577
Recommended: call the workshop, which your rules ask for at 14:00. Lanterne keeps the request thread on the case and carries on from whatever they say.
SKYour call, Sabine · 4 of 4 still open
Late, but back before the next booking · logged, no action needed
- HLK-520
- workshop said 17:40 instead of 17:00 · next booking 19:00 · back in time, nothing to decide
- TVM-284
- workshop said 12:20 instead of 12:00 · next booking 14:30 · back in time, nothing to decide
Confirmed ready as booked · no action needed
Show 17 vehicles
- BRK-210
- Reifen Westhafen, North · back 09:30
- BRK-345
- Reifen Westhafen, North · back 10:15
- CLF-180
- Autohaus Hafenstraße, North · back 11:00
- CLF-567
- Autohaus Hafenstraße, North · back 13:30
- DTV-690
- EV Service Hauptbahnhof, Central · back 09:00
- DTV-742
- EV Service Hauptbahnhof, Central · back 14:45
- ETB-408
- Autohaus Bockenheim, Central · back 09:30
- ETB-092
- Autohaus Bockenheim, Central · back 10:30
- ETB-771
- Autohaus Bockenheim, Central · back 16:20
- FMK-817
- Autohaus Sachsenhausen, West · back 12:00
- FMK-654
- Autohaus Sachsenhausen, West · back 15:30
- GRS-031
- Autohaus am See, Wiesbaden · back 11:15
- GRS-988
- Autohaus am See, Wiesbaden · back 13:00
- GRS-604
- Autohaus am See, Wiesbaden · back 17:05
- HPL-276
- Grove Street Garage, East · back 10:45
- HPL-113
- Service-Center Adler, Offenbach · back 16:00
- HPL-360
- Service-Center Adler, Offenbach · back 09:45
Workshop emails· 4 drafts, 7 vehicles
Auto Grässlin & Co · Frankfurt1 vehicle
Good morning,
Thank you for your time on the phone just now. To confirm what we agreed on PLW-118: the vehicle will be ready at 19:15 and we will collect it then. Please let us know if that time moves again.
Kind regards
Sabine Keller · Fleet operations
book-n-drive Mobilitätssysteme GmbH · Tel. 069 24 74 78-30
Thank you for your time on the phone just now. To confirm what we agreed on PLW-118: the vehicle will be ready at 19:15 and we will collect it then. Please let us know if that time moves again.
Kind regards
Sabine Keller · Fleet operations
book-n-drive Mobilitätssysteme GmbH · Tel. 069 24 74 78-30
Werkstatt Fennel · Wiesbaden1 vehicle
Good morning,
Thank you for your time on the phone just now. To confirm on TRC-206: the part is still on order and you will come back to us with a completion date as soon as you have one from your supplier.
Kind regards
Sabine Keller · Fleet operations
book-n-drive Mobilitätssysteme GmbH · Tel. 069 24 74 78-30
Thank you for your time on the phone just now. To confirm on TRC-206: the part is still on order and you will come back to us with a completion date as soon as you have one from your supplier.
Kind regards
Sabine Keller · Fleet operations
book-n-drive Mobilitätssysteme GmbH · Tel. 069 24 74 78-30
Autohaus Nordwest · Bad Homburg3 vehicles
Good morning,
Thank you for your time on the phone just now. To confirm what we agreed, all three vehicles will be ready on Wednesday by 12:00:
GLN-411, PLW-244, CRF-901
Please let us know as soon as any of them is ready earlier.
Kind regards
Sabine Keller · Fleet operations
book-n-drive Mobilitätssysteme GmbH · Tel. 069 24 74 78-30
Thank you for your time on the phone just now. To confirm what we agreed, all three vehicles will be ready on Wednesday by 12:00:
GLN-411, PLW-244, CRF-901
Please let us know as soon as any of them is ready earlier.
Kind regards
Sabine Keller · Fleet operations
book-n-drive Mobilitätssysteme GmbH · Tel. 069 24 74 78-30
Service-Center Eller · Offenbach2 vehicles
Good morning,
We tried to reach you by phone today about DGN-330 and DGN-577. Both are booked to customers tomorrow morning. Could you confirm whether they will be ready as planned?
Kind regards
Sabine Keller · Fleet operations
book-n-drive Mobilitätssysteme GmbH · Tel. 069 24 74 78-30
We tried to reach you by phone today about DGN-330 and DGN-577. Both are booked to customers tomorrow morning. Could you confirm whether they will be ready as planned?
Kind regards
Sabine Keller · Fleet operations
book-n-drive Mobilitätssysteme GmbH · Tel. 069 24 74 78-30
Workflow details· one run, four steps
-
One request per workshop covers every vehicle it holds, not one request per vehicle. The request asks whether each vehicle will be ready at the time it was booked in for and, if not, when.11:30: reminder sent to the three workshops that had not answered.
-
17 confirmed ready at the time they were booked in for. 2 came back late but still before their next booking, so Lanterne logged the new time and left everything else alone.7 could not be settled: one running late against a booking tonight, four staying overnight or longer, and two at a workshop that did not reply.
-
The rules settled everything a reply could settle on its own. What is left needs a person on the phone, so it stays with you.
-
After the calls, Lanterne drafts one email per workshop covering every vehicle, so what was agreed on the phone is on the record. A workshop holding three vehicles receives one message, not three.
New workflow
Teach Lanterne something new
Helps to includeWhat kicks it offWhat Lanterne should doWhat it must never do
Fuel cards · DKV
Autonomous
How it runs
Reads every DKV transaction and matches it to the EBuS booking window and the INVERS fuel level behind it.
Clean matches are filed as they land; the fuel-level history stays retrievable for 18 months for late cash receipts.
An anomaly is never guessed at: it surfaces with the evidence assembled and a drafted ticket, and waits for a person.
Recent runs
DKV fill-up at 21:14 with no fuel-level rise · evidence assembled40 of 41 transactions match · booking ended 19:40 · ticket drafted
review the diff
Your call
41 DKV transactions matched to bookings and fuel levels40 clean · one held with the evidence assembled
6:12 AM
Auto
Fuel-level history retained for late cash receiptsINVERS refuelling events kept retrievable for 18 months
Monday
Auto
Last week's DKV statement · 214 transactions, all matchedevery one inside a booking with a matching fuel rise
1 Jun
Auto
Workshop monitoring
Asks you first
How it runs
Reads workshop bookings from EBuS every morning and flags every car with a customer booking in the next 24 hours. Sends each workshop one status request covering all its cars; one reply confirms whether each will be ready at the time it was booked in for and, if not, when.
Where a car runs late but still comes back before its next booking, Lanterne logs the new time and leaves it alone. Where the delay eats into a customer booking, it brings you the car, the new time and the minutes at stake, with the workshop to call.
Never changes a booking, yours or the customer's. It gathers the replies, chases the silence and hands you the calls worth making, by early afternoon rather than end of day.
Latest run
Today's run · 26 cars checked across 12 workshops19 settled automatically · 7 needed your call
Your call
Recent runs
Yesterday · 31 cars chased across 14 workshops27 handled under your rules · 4 calls made and logged · no customer booking missed
last week
Closed
Monday · 24 cars chased across 11 workshops24 confirmed ready as booked · no decision needed
2 weeks ago
Closed
Checklists
Asks you first
How it runs
Writes the completed check into EBuS over the CarMa API — last-check date, status and required fields — and files the PDF record with photos to the SharePoint folder per vehicle.
Runs overnight, outside working hours, so it never competes with the team on the portal during the day. Checks the form and fields before every entry; if anything deviates or a value is missing, it stops and flags an exception instead of guessing.
Never overwrites an existing entry. Every entry is logged with the car, time and account. During the pilot, one person approves every entry.
Synced overnight · no action required
31 of 31 checklists written into EBuS and filed to SharePoint, all clearInterior checks, cleaning, handovers · all with photos · every car record up to date
Done · logged
This week: 148 entries · 3 exceptions, all resolved same day · 0 overwritesEvery entry is in the Logbook with the car, time and account
Week
Logged
Last night's run
PLK-233 · Interior check · Ben CarterDepot Bad Homburg · submitted 06:04, filed 03:12 off-peak
03:12
Filed
Received from the agent's phone at the car12 of 12 fields, 1 photo
Validated against the portal formRequired fields and photo present
Filed via the data-entry account, overnightNo overwrite · logged
0 conflicts with customer bookings
View the rules
112 inspection appointments, planned around every customer booking.
Customer bookings checked per car
Slots from each workshop’s own proposals
Spread across 3 weeks
Confirmation email drafted per workshop
Drop this month's due-list (CSV) here to start a new batch
By workshop · 8 workshops, 112 appointments
28 → Autohaus Nordwest · Bad Homburgthis cycle, pre-confirmed windows
21 → Werkstatt Fennel · Wiesbadenthis cycle, pre-confirmed windows
18 → Auto Grässlin & Co · Offenbachthis cycle, pre-confirmed windows
17 → Autohaus Sachsenhausen · Darmstadtthis cycle, pre-confirmed windows
12 → Autohaus Bockenheim · Frankfurtthis cycle, pre-confirmed windows
8 → Service-Center Eller · Offenbachthis cycle, pre-confirmed windows
5 → Autohaus Hafenstraße · Bad Homburgthis cycle, pre-confirmed windows
3 → EV Service Hauptbahnhof · Frankfurtthis cycle, pre-confirmed windows
The batch · all 112 appointments
PLK-233 → Autohaus Nordwest · Bad HomburgTue · 08:00 fits: no customer booking until Thu
RTN-418 → Werkstatt Fennel · WiesbadenWed · 10:30 fits: booking-free window 09:00–16:00
VBM-907 → Auto Grässlin & Co · OffenbachThu · 07:30 fits: charge to 80% planned before departure
KDS-112 → Autohaus Sachsenhausen · DarmstadtTue · 14:00 fits: returned before next booking Fri
WQF-350 → Autohaus Bockenheim · FrankfurtWed · 09:15 fits: no booking this week
HNL-628 → Autohaus Nordwest · Bad HomburgThu · 11:00 fits: returned before weekend booking
TCP-514 → Service-Center Eller · OffenbachFri · 08:45 fits: booking-free until Mon
MZR-806 → Autohaus Hafenstraße · Bad HomburgMon · 13:30 fits: no customer booking that day
GBX-271 → EV Service Hauptbahnhof · FrankfurtWed · 15:00 fits: charged and idle midweek
FDV-559 → Autohaus Sachsenhausen · DarmstadtThu · 16:15 fits: returned before Fri booking
…102 more appointmentsscroll to review every car, or filter by workshop above
Confirmation emails waiting on you
Autohaus Nordwest · Bad Homburg1 of 3 drafts
Good morning,
We confirm the following inspection appointments:
PXV-882Kona · Hauptbahnhof Südseite, FrankfurtWed 26.08., 06:00–18:00
GBX-271Corsa · Bockenheimer Warte, FrankfurtWed 09.09., 06:00–18:00
GDR-514e-Golf · Offenbach MarktplatzThu 10.09., 06:00–18:00
The registration document is attached for each vehicle. Please confirm receipt.
Kind regards
Sabine Keller · Fleet operations
book-n-drive Mobilitätssysteme GmbH · Tel. 069 24 74 78-30
Werkstatt Fennel · Wiesbaden2 of 3 drafts
Good morning,
We confirm the following inspection appointments:
RTN-418ID.3 · Wiesbaden HauptbahnhofWed 02.09., 07:00–17:00
KDS-112Polo · Wiesbaden Dernsches GeländeThu 03.09., 07:00–17:00
The registration document is attached for each vehicle. Please confirm receipt.
Kind regards
Sabine Keller · Fleet operations
book-n-drive Mobilitätssysteme GmbH · Tel. 069 24 74 78-30
Auto Grässlin & Co · Offenbach3 of 3 drafts
Good morning,
We confirm the following inspection appointments:
VBM-907Zoe · Offenbach MarktplatzThu 27.08., 07:30–16:30
TCP-514Caddy · Offenbach KaiserleiFri 28.08., 07:30–16:30
The registration document is attached for each vehicle. Please confirm receipt.
Kind regards
Sabine Keller · Fleet operations
book-n-drive Mobilitätssysteme GmbH · Tel. 069 24 74 78-30
One email per workshop. The other five workshops confirmed under your rules and were sent automatically; these three name a vehicle that moved station since the request, so they wait for you.
SKYour call, Sabine · 3 cars need a new slot below
Task allocation
Asks you first
How it runs
Gathers every due task — cleaning by interval, charging and telematics from INVERS, damage and complaint tasks — into one list, grouped by area and drive time, with an eye on upcoming bookings.
The service-vehicle lead reviews the plan, adjusts exceptions and sends every round in one step. Live availability shows on each car; a car can be booked in one click on the agent's own EBuS login.
Never rates individual performance. It assigns by area and availability and leaves the route to the agent.
Today's plan
79 stops across 6 areas, grouped and assigned7 rounds, ordered by drive time · nothing sent yet
Your call
Recent runs
Yesterday · 74 stops across 6 areas, 7 rounds sent2 stops moved between workers at review · all rounds acknowledged by 07:40
yesterday
You approved
Friday · 88 stops, 8 rounds · Wiesbaden re-balancedone worker off sick at 06:10 · the round was redistributed before it was sent
Friday
You approved
Thursday · 6 stops deferred to the next daycars still on a customer booking at the planned time · carried forward automatically
Thursday
Done · auto
79 stops · 7 rounds · 6 areas
View the rules
Today's plan across the fleet, ready for one review.
SKYour call, Sabine
Workflow details· one run, four steps
-
Cleaning intervals, charging and telematics from INVERS, and damage and complaint tasks, combined into one list per field agent.
-
Each field agent gets one round, ordered by drive time. Time-critical charging targets and complaints come first; cleanings follow by interval.Receipt · assignment
- Grouping
- By sub-area · each field agent clears one area before the next, not a performance rating
- Priority
- Areas weighted by station value and open-task count
- Availability
- Live from EBuS · book in one click on the agent's own login
- Balancing
- Where an area has two field agents, load is levelled
-
Items that need a decision are flagged. The remaining plan takes five minutes to review instead of an hour to assemble.
-
Each field agent receives the round on their phone. Lanterne processes the EBuS task-completed notifications and resets the relevant intervals, so the same task is not raised twice.
31 of 31 filed · all clear
View the rules
Every checklist submitted overnight, written into EBuS and filed to SharePoint.
Twelve field agents submitted 31 checklists between 05:40 and 06:50, covering interior checks, cleaning and handovers. Every one matched the EBuS entry form on the first attempt, with the required fields, photos and car record present.
31 checklists filed
0 exceptions today
12 field agents · 6 areas
Every entry logged with car, time and account
Filed overnight · every entry in detail
PLK-233 · Interior check · Ben CarterDepot Bad Homburg · submitted 06:04
06:04
Filed
Received from the agent's phone at the car12 of 12 fields, 1 photo
Validated against the EBuS entry formRequired fields and photo present
Written to EBuS · PDF to SharePointAccount lanterne-ops · 06:04
RTN-418 · Cleaning · M. AndersDepot Offenbach · submitted 06:10
06:10
Filed
Received from the agent's phone at the car8 of 8 fields, 2 photos
Validated against the EBuS entry formRequired fields and photo present
Written to EBuS · PDF to SharePointAccount lanterne-ops · 06:10
WQF-350 · Handover · S. KaiserDepot Darmstadt · submitted 05:52
05:52
Filed
Received from the agent's phone at the car10 of 10 fields, 3 photos
Validated against the EBuS entry formRequired fields and photo present
Written to EBuS · PDF to SharePointAccount lanterne-ops · 05:52
GBX-271 · Cleaning · T. RothDepot Wiesbaden · submitted 06:22
06:22
Filed
Received from the agent's phone at the car8 of 8 fields, 2 photos
Validated against the EBuS entry formRequired fields and photo present
Written to EBuS · PDF to SharePointAccount lanterne-ops · 06:22
+27 more with the same checks, all clearEach logged with car, time and account
Logged
This week
148 entries · 3 exceptions, all resolved same day · 0 overwritesEvery entry is in the Logbook with the car, time and account
Week
Logged
Flagged · fuel-card anomaly
All 41 transactions this week
DKV issue detected for MZR-806
Lanterne reads every DKV transaction and matches it to the EBuS booking window and the INVERS fuel level behind it. This week, 40 of 41 lined up. This one it held: 42.7 litres billed to MZR-806's card at 21:14, when the booking had ended at 19:40 and the tank sat flat at 63% all evening. Lanterne assembles the evidence and drafts the ticket; no case reaches billing without a person confirming it.
41 transactions matched to bookings
40 line up to the litre
No booking active at 21:14
INVERS level flat at 63% all evening
What the evidence shows · three sources, one timeline
DKV · 21:14 · 42.7 L · €81.13Aral Hanauer Landstraße · card assigned to MZR-806
billed
EBuS · booking 2050489 · ended 19:40next booking 08:10 tomorrow · nothing active at the pump time
no match
INVERS · 18:00–00:00 · fuel level 63% → 63%no refuelling event on the vehicle all evening
no rise
Card history · second late-evening fill in six weeksthe 2 Jul transaction matched the same pattern
pattern
Receipt · what was compared
- DKV line
- 42.7 L · €81.13 · 21:14
- Booking window
- ended 19:40 · next 08:10
- Fuel level
- 63%, unchanged 18:00–00:00
- Verdict
- Suspected misuse · your call
Draft ticket
QueueBilling · fuel cards
SubjectSuspected fuel-card misuse · MZR-806 · 21:14
CarriesDKV line · booking window · INVERS fuel curve · card history
ThenBilling charges the customer through your existing process
The refuelling evidence stays retrievable for 18 months either way — if a cash receipt turns up next year, the fuel curve is still on file.
SKYour call, Sabine
How Lanterne got here
- Every card transaction parsed into date, time, litres, amount and station.
- 40 transactions sat inside an active booking with a matching rise in fuel level.This one had neither: no active booking at 21:14, and no change in the tank.
- Lanterne flags and assembles; a person checks plausibility. Confirming sends the ticket to billing, releasing logs the decision and keeps the evidence.
- After your decision, the ticket goes to billing to handle, or the flag is released — and the outcome, time and evidence stay on the vehicle record.
Fleet Ledger
The commercial record of every vehicle, kept current by the workflows. Every value can show where it came from. Flags, never decides
1,024vehicles on the ledger880 leased · 144 owned
Ø 102%mileage index15 vehicles outside the 80–120% band
€0.97Mprovisions heldacross 880 lease contracts
99.2%of values carry evidence82 confirmed this week · 3 open exceptions
Needs a decision
Fuel card charged with no matching booking · MZR-806€81.13 at 21:14 yesterday · the tank sat flat at 63% · surfaced 9 hours after import, not two weeks
review the evidence
Your call
Two sources disagree on an odometer · 283 km apartEBuS import against the live INVERS reading · both stay on file
pick the source
Your call
3 of 1,024 needed you today; the other 1,021 ran clean.
The ledger
| Vehicle | Status | Mileage index | Term left | Residual vs gate | Last confirmed |
|---|
One row per vehicle, 43 fields behind each. The full table exports to a spreadsheet on a schedule while trust transfers from the old file.
VDU-882 · VW ID.3
Ordered12 Nov 24
Onboarding03 Feb 25
Ready26 Feb 25
Activesince 14 Mar 25
Offboardingplan Jan 28
Sold—
164%mileage indexplan is 100%
19 moremaining termends 28 Feb 2028
€289monthly rate+ €86.20 fuel · 30 days
€21,900residual valuesell gate €10,500
Identity
VINWVWZZZE1ZRP06612
Internal no.0882-2025
KBA classB · compact
Colourgrey
Blue AngelYes
Mileage
Odometer33,412 km
SourceINVERS · 14:02
12-mo actual24,540 km
12-mo plan15,000 km
Fuel & energy
30-day cost€86.20
Consumption15.1 kWh/100 km
vs type Ø96% · normal
Warranty & tyres
Warranty ends14 Sep 2026
Routingofficial workshop until then
Tyres205/55 R16 · all-season
Capturedchecklist · 06 Jul
Every value below names its source; anything from a contract opens the exact page on click.
Contract & economics
AcquisitionLease · VW Leasing GmbHContract · p.1
Monthly rate€289.00Contract · p.3
„Die monatliche Leasingrate beträgt EUR 289,00 zuzüglich der jeweils gültigen Umsatzsteuer und ist monatlich im Voraus fällig."
VW-LF-2025-0311.pdf · page 3 · extracted 12 Mar 2025 · confirmed by E. Santos
Term36 months · ends 28 Feb 2028Contract · p.2
Planned mileage45,000 km · tolerance ±2,500 kmContract · p.4
Excess / under€0.09 per km over · €0.05 back per km underContract · p.4
Net purchase price€31,400 · 19% off listentered · cohort Mar 2025
Provision held€1,650ledger · movement log
Projected excess cost€2,350 if nothing changes
Residual (formula)€21,900 today · glides to €11,200 at contract end
Cost to date€14,730 against €19,240 booking revenue
First registration 15 Sep 2024, adjusted to 01 Mar 2025: the financial clock starts at the adjusted date, so age and depreciation run from March.
Derived overnight · 03:10
Mileage index · projected at contract end164% · over plan
33,412 km driven in 16 months · the vertical line marks 100% of the contracted 45,000 km.
Odometer33,412 kmINVERS · 14:02
12-mo actual24,540 km
12-mo plan15,000 km
Suggested moverotate with a car running under 80% · 3 candidates in Frankfurt
Derived values are computed by the workflow from your formulas and written back with a timestamp. Nobody types these in.
Documents
Lease contractVW-LF-2025-0311.pdf6 values extracted
RegistrationPart I · Frankfurt officedocument
Invoices3 workshop · 1 purchasedocument
Click any contract-sourced value to open the exact page it came from.
Start and end dates of every status are kept for time-in-fleet analysis. A status never changes on its own: a workflow proposes, a person confirms.
Exceptions
Everything the ledger is not sure about, with the evidence attached. Nothing is overwritten silently.
Fuel card charged with no matching bookingYour call
Transaction€81.13 · Aral Hanauer Landstraße · yesterday 21:14DKV · 06:10
Booking windownone on MZR-806 · booking 2050489 ended 19:40EBuS
Fuel levelflat at 63% from 18:00 to 00:00INVERS
Rule: every fuel transaction must sit inside a booking. This one surfaced 9 hours after import, not two weeks later.
Consumption at 178% of the type averageYour call
Since last refuel9.8 L/100 km over 412 km · QNB-517DKV + INVERS
Type average5.5 L/100 km · 41 Corsasledger
Rule: consumption above 150% of the vehicle type's average flags a check.
Two sources disagree on the odometerYour call
EBuS import48,112 km · 14:00EBuS
INVERS live48,395 km · 14:02INVERS
Whichever you pick, the other reading is kept as evidence. Nothing is overwritten.